Know where every laptop, tool and license lives.
Kudu Assets is asset tracking software with printable QR labels, mobile scan check-in/out, person and location assignments, warranty alerts and bulk CSV import — for teams who've outgrown the asset spreadsheet.
What is asset tracking software?
Asset tracking software keeps an accurate register of every piece of equipment, hardware, tool, software license or vehicle a business owns — who has it, where it is, when it was serviced, and when its warranty expires.
Kudu Assets does that without the enterprise-IT overhead: generate QR labels, stick them on the asset, scan with a phone to assign or return, and let SpenSync remind you before warranties lapse. Built for service businesses, agencies, schools and field-service teams.
What you get with Kudu Assets
Printable QR labels
Generate sheets of QR labels with asset name and ID. Print on any standard label sheet — no proprietary printer required.
Mobile scan check-in/out
Scan the QR with your phone camera. Assign, return, service or write off — no app install, just the mobile web.
Assignments & history
Assign to a person, location, project or customer. Every assignment and return is logged with timestamp and user.
Warranty & service alerts
Set warranty end, service intervals and compliance dates. Get advance reminders by email and in-app.
Bulk CSV import
Migrate your existing register in minutes. Column mapping, custom fields and dry-run validation before commit.
Categories & custom fields
Group by category (IT, vehicle, tooling, furniture). Add custom fields — serial, supplier, GL code, location — without leaving the table.
Who Kudu Assets is for
Small and mid-sized teams managing 50 to 5,000 physical assets — IT laptops at agencies, hand-tools at service businesses, AV kit at schools, vehicles at field-service operators.
Because Assets shares its data layer with SpenSync (expenses) and the rest of Kudu WorkSpace, a service or repair raised against an asset can become an expense line, and a warranty alert can become a task — without leaving the workspace.
Frequently asked questions
Do I need a separate barcode scanner?+
No. The mobile web app uses your phone camera to scan QR labels — assign, check out, return or service the asset from the same screen.
Can I print my own QR labels?+
Yes. Generate label sheets directly from the asset list — choose label size, include the asset name, ID and a scannable QR. Print on any standard label sheet.
Does it warn me about warranties and services?+
Yes. Set warranty end dates, service intervals or compliance review dates per asset — SpenSync sends advance reminders by email and in-app.
Can I import an existing asset register?+
Yes. Bulk-import via CSV with column mapping. Add custom fields (serial, supplier, GL code) so your existing register fits without remodelling.
Can assets be assigned to people?+
Yes. Assign to an employee, location, project or customer. Full history of who held the asset, when, and why is kept per asset record.